Minnesota Metro Fastpitch League

ARTICLE I:            Purpose  

    The Minnesota Metro Fastpitch League also know as  (MMFL) is an Alliance formed as a result of the ever-changing local and national landscape of girls fastpitch softball. It is our intent to administer and develop girls fastpitch softball by people from within, as opposed to outside of, the softball community. Individuals involved in the administration of the Alliance will have strong background in the game of fastpitch and knowledge of Minnesota area teams, coaches and community administrators. By operating in this manner we will be better able to respond to our teams needs and desires in an expeditious fashion.

 ARTICLE II:            Affiliations

    The MMFL can affiliate with any Organization or League that provides service to the Minnesota softball community.  Minnesota Metro Fastpitch League was first formed as an Alliance of Tri County and Suburban Leagues, and a Director from each of these leagues shall be the two Executive Directors of MMFL.

ARTICLE III:            Membership

    Leagues and Associations willing to join are eligible. Exceptions can be granted by a majority vote of the Board of Directors.  A vote will be taken as needed by the executive board for those organizations wanting to join.

ARTICLE IV:            Officers

    A.          The officers shall be established as follows:

        1.   Executive Director (s)

        2.   Secretary 

        3.   Umpire Coordinator (s) 

        4   Competition Coordinator(s)

    B.        The elected officers shall comprise the Executive Board.  When possible, no two officers should come from the same Organization.

    C.                   Each member shall have one vote, and 2/3 of the Executive Board must be present for a quorum.   A simple majority shall be required to change the policies of MMFL.

    D.                  Officers Duties

        Executive Director (s) - shall preside at all meetings of the membership, and special meetings of the Executive Board; submit an annual report to the members of the League;  be authorized to sign or countersign all checks, drafts or notes of the League under the direction of the Executive Board; shall maintain custody of all funds of the League and deposit such funds in the bank or banks designated by the Executive Board; maintain all finances; keep an accurate set of books; complete and file all State and Federal tax forms in a timely manner; prepare a report at the annual meeting to the membership including a proposed budget for the upcoming fiscal year. work closely with other Association Directors on all matters relating to fastpitch softball; provide general guidance to the Alliance and appoint a member to any Executive Board position to fill a vacancy.  Any appointed member requires a majority of the executive board for acceptance.

        Secretary – shall keep the minutes of all meetings; be responsible for all correspondence, send out all notices and official correspondence and be the liaison between MMFL and the softball communities. Umpire Coordinator(s)  Be responsible for all umpire issues.

        Competition Coordinator(s) Be responsible for overseeing the most important part of our organization the competition committee.

    E.                   The officers terms of office shall be as long as they desire, an officer can be removed by a 2/3 vote of the six member executive board.   All of the officers and executive board members will serve on a voluntary basis without any paid compensation. 

ARTICLE V.       Dues

    Dues shall be assessed member Organizations for the services as necessary.

ARTICLE VI                Competition Committee

    A.                  Make-up

    The Competition Committee shall consist of members of the Executive Board, all Directors of any future affiliated League or group, or any friend of softball including any person willing to help fulfill the goals of our mission statement.

    B.                   Duties

        1.         The competition Committee will make recommendations to the Executive Board on any matter effecting softball.

        2.         The competition Committee will evaluate any grievances and address the grievances through the use of our policy manual.

        3.         The competition Committee will address rule interpretation issues.

        4.         The competition Committee will work as a liaison to the softball community.   

     C.                   Voting

    Each member present shall have one vote on any issue, all issues will include the vote of the executive board, with a majority required.   

ARTICLE VII               Miscellaneous

    A.        Amendments to the By-laws

    These by-laws may be amended by a 2/3 majority vote of the Executive Committee at an advertised meeting that the meeting notice contains the proposal that the by-laws will be amended.  A quorum voting members is required to vote on by-laws  By-laws shall be reviewed on an annual basis.

    B.      Inspection of records                                        

    The accounts, books, and records of the Minnesota Metro Fastpitch League  shall be open to inspection by executive board members by written request.

    C.      Parliamentary Procedure

    Roberts Rules of Order shall be the parliamentary authority on and shall govern deliberations of meetings except where they may be modified by the recommendation of the Director and the approval of a majority of Directors present.

    D.     Hold Harmless

    Everyone participating in the development of youth softball through the Metro Fastpitch Fastpitch League shall act in a responsible and appropriate manner.  In the event of a loss or damage to property or causes of action resulting in injury of any person, it shall be the policy of the Minnesota Metro Fastpitch League that all officials involved in the action whether board members or volunteers assisting shall be held harmless provided the action taken was made with the exercise of usual judgment and care, under circumstances then prevailing which people of prudence, discretion and intelligence exercise in their own affairs.